- Support the Head of Division in the day-to-day administration of the relevant processes and procedures to facilitate the functioning of the division, assisting with the organisation, planning and monitoring of division's activities, as well as with the management of Head of Division diary scheduling.
- Coordinate activities related to the preparation or the consultation of notes or other documents, in the team and ensure good information-sharing within the division.
- Provide administrative and secretarial assistance in the preparation of notes, briefings, presentations.
- Prepare/finalise letters and organise appropriate approvals and signatures.
- Manage the process of distribution of Management Committee and Board of Directors Notes, following the different deadlines with the authors of the notes.
- Assist in the coordination and delivery of SG opinions.
- Collect incoming enquiries and, according to priority, answer directly or allocate it to the appropriate persons.
- Contribute to the development or revision of procedures and processes, under the guidance of the Head of Division, Heads of Unit and Senior Officers, and coordinate the regular division's reporting activities (critical reports, EUC declaration cycle, business continuity, etc...) complying with deadlines.
- Provide administrative support on EIF and EBRD matters, working closely with the strategic shareholding unit team (organising high level meetings, drafting correspondence, coordinating and formatting briefings, archiving documents, contributing to board meetings and annual meetings' preparation).
- Coordinate the team's calendar, events schedule and participation in meetings, such as Management Committee.
- Assist in the preparation of various events, including for travel arrangements and regular division meetings, outing/away days; prepare agendas of meetings and take notes/prepare minutes
- Update of databases, relevant intranet pages, prepare spreadsheet, presentations and statistical reports.
- Enhance and maintain rigorous electronic filing; be the GED coordinator within the division.
- Greet and provide general support to visitors and take care of newcomers' integration for any aspect related to IT equipment and accesses, logistics, etc. as well as for departures. Provide guidance to newcomers about EIB procedures and IT tools.
- Act as mutual back-up with the other operational assistants in the division, also coordinating respective absences where necessary.
- Secondary level diploma, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
- At least 5 years professional experience in an administrative support role
- Good knowledge and understanding of the Bank's activities and organisational structure
- Good knowledge of the Bank 's standard office tools (Word, Excel, PowerPoint, GED, Notes)
- Proof-reading and presentation skills would be an advantage
- Proven good communication, teamwork, and problem-solving skills
- Strong organisational and time-management skills
- Excellent knowledge of English and/or French, with a good command of the other. Knowledge of other EU languages would be an advantage.
-
Operational Assistant
il y a 6 minutes
European Investment Bank LuxembourgThe **EIB**, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Restructuring, Funds and Venture Debt Division (RFV) at its headquarters in Luxembourg, a **(Senior) Operational ...
-
Finance - Operational Assistant
il y a 8 minutes
SOFITEX Luxembourgde l'entreprise · Sofitex Talent Recruitment · Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, ...
-
Senior/ Principal Operational Assistant
il y a 21 heures
European Investment Bank LuxembourgThe **EIB**, the European Union's bank, is seeking to recruit for its Finance Directorate (FI), Treasury Department (TRES), Financial Engineering and Advisory Services Division (FEAS) at its headquarters in Luxembourg, a **Senior/Principal Operational Assistant.** · **This is a f ...
-
Finance - Operational Assistant (M/F)
il y a 21 heures
SOFITEX Luxembourgde l'entreprise · Sofitex Talent Recruitment · Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, ...
-
Finance - Operational Assistant
il y a 4 jours
SOFITEX Luxembourg IntérimFor one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Finance - Operational Assistant Purpose The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for ...
-
Senior Principal Operational Assistant
il y a 12 heures
European Investment Bank Luxembourg· Job Description · Description · –> · As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their g ...
-
Senior Operational Risk
il y a 21 heures
MANGOPAY LuxembourgCompany Description · MANGOPAY's mission is to shape the future of exchanges · We empower all marketplaces and platforms by providing them with powerful and flexible payment and regulatory solutions. Since 2013, we have accelerated the success of some of the biggest names in e-co ...
-
Team Assistant
il y a 6 minutes
mileway LuxembourgMileway is the umbrella name for a group of companies within the last mile logistics sector that are part of the investments of the Blackstone Real Estate Funds. In less than three years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 350-plus t ...
-
Executive Assistant
il y a 7 minutes
European Investment Bank LuxembourgThe **EIB**, the European Union's bank, is seeking to recruit for its **Group Risk & Compliance Directorate (GR&C) - Office of the Group Chief Compliance Officer (OCCO) **at its headquarters in Luxembourg, a **(Senior) Executive Assistant.** · **This is a full-time position at gr ...
-
Depositary Manager 1
il y a 21 heures
Aztec Group Luxembourg**Reports to the Relevant (Senior) Team Manager** · The purpose of this position is to carry out routine day-to-day functions of the Aztec Luxembourg depositary services offering. · **Key responsibilities**: · - Contribute to the day-to-day client relationships for a small but gr ...
-
Banking Operations Administrator
il y a 21 heures
Aztec Group Luxembourg**Reports to the Banking Operations Manager** · The purpose of this position is to carry out routine day-to-day processes that support the automation and reconciliation of bank transactions with Aztec's accounting systems, under the direction of the Banking Operations Manager. · ...
-
Aml Depositary Senior Officer
il y a 21 heures
Alter Domus LuxembourgWe are Alter Domus. Our name means "The Other House" and we're a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you're speaking to. And ...
-
Fund Administrator
il y a 5 minutes
Aztec Group Luxembourg**Reports to Client Relationship Manager** · The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager. · **Key responsibilities**: · - Provide assistance to clients in the implementation ...
-
Client Service Manager, Senior Associate
il y a 6 minutes
State Street Luxembourg**Key Responsibilities** · - Share your expertise with the team members and assist them in finding the resolution process in case of complex queries · - Assist the team manager in coordinating the team work · - Responsible for daily activities and beyond · - Review the deliverabl ...
-
Aml Compliance Analyst
il y a 7 minutes
Amazon Payments Europe S.C.A. LuxembourgFluency in German and English · - Bachelor's degree preferably in Business, Law, Science, Compliance or Economics. · - 1-2 years previous AML/Compliance experience. · - Strong working knowledge of Compliance, AML and KYC related laws and other relevant regulations. · - Good worki ...
-
Junior Adviser in Regulatory Consulting
il y a 5 minutes
KPMG Luxembourg LuxembourgKPMG Luxembourg combines our multi-disciplinary approach with deep, practical industry knowledge to help clients meet challenges and respond to opportunities. As a leading audit firm with more than 1,700 employees and more than 70 nationalities in Luxembourg, we know that our str ...
-
Trainee - Fund Accounting (H/F)
il y a 7 minutes
BNP Paribas LuxembourgTRAINEE - FUND ACCOUNTING (H/F) (JOB NUMBER: BNP023420) · **_BNP Paribas Securities Services_**_ is one of Europe's leading providers of custody services for securities. _The Luxembourg branch plays a major part in its operations, offering clients high value-added services extend ...
-
Trainee - Fund Accounting (H/F)
il y a 7 minutes
BNP Paribas LuxembourgTRAINEE - FUND ACCOUNTING (H/F) (NUMÉRO DE L'EMPLOI : BNP023420) · **_BNP Paribas Securities Services_**_ is one of Europe's leading providers of custody services for securities. _The Luxembourg branch plays a major part in its operations, offering clients high value-added servic ...
-
Filing Clerk
il y a 7 minutes
Aztec Group Luxembourg**Reports to the Senior Legal Counsel** · The purpose of this position is to undertake filing in minute books and statutory records and to organise an on-site archive as well as a virtual archive. · **Key responsibilities**: · - Add documents to files within the current filing sy ...
-
A&v - Ucits Funds Supervisor
il y a 8 minutes
HSBC Luxembourg**Permanent contract** · At HSBC, we're a trusted international organisation with a global customer base of around 39 million customers worldwide through a network that covers 62 countries and territories. In Europe, our ambition is to become the leading international wholesale b ...
Senior Principal Operational Assistant - Luxembourg - European Investment Bank
Description
Job Description
Description
–>
As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.
A high level of planning, follow up, consultation and coordination is crucial in this role, to support the issuance of regular notes to EIB governing bodies and for the performance of reporting activities managed by other services on several matters. These are complex tasks requiring the individual to understand the substance, which shall apply also for tasks related to EBRD & EIF. The tasks go beyond administration and execution, and without minimum knowledge (and appreciation of the complex environment), it would be challenging to provide a satisfactory service to the Officers, Head of Unit and Head of division.
The post requires discretion, adaptability, rigor, attention to details, the ability to prioritise and to handle several tasks simultaneously.
Operating Network:
The Senior/Principal Operational Assistant reports to the head of division and works in close cooperation with the heads of units, officers and assistants of the division.
Accountabilities:
Qualifications:
Source:
Recommend your friend
–>
Operating Network:
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.
Professionnels du métier de Senior Principal Operational Assistant à Luxembourg
-
Cédric André
Financial transformation consultant