Filing Clerk - Luxembourg - Aztec Group

Aztec Group

Entreprise vérifiée

Luxembourg

il y a 1 semaine

Posté par:

Jean Schmitz

Recruteur de beBee

Description

Reports to the Senior Legal Counsel

The purpose of this position is to undertake filing in minute books and statutory records and to organise an on-site archive as well as a virtual archive.

Key responsibilities:

Add documents to files within the current filing system and create new files as necessary.
Scan documents to determine how and where the document should be filed.
Find and retrieve information from files in response to requests from different teams.
Keep records of documents filed and removed.
Inspect the files periodically to ensure records are categorised properly and are being maintained correctly.
Screen documents to find out which can be disposed of.
Assist with revising and improvement of filing systems. Assist with design of forms related to filing systems.
Perform general office duties such as typing, operating office machines and sorting incoming documents.
Use scanners to convert documents into electronic format.
Introduce, maintain and manage an electronic filing system.

Skills, knowledge, expertise:

Bachelor degree.
Practical experience at libraries and corporate records management is a plus.
Computer literacy skills are essential including operating the printer, photocopier and scanning machines.
Attention to detail and accuracy.
Excellent organisational skills are essential.

We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services.

You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.