- Managing calendar, organisation of business trips, including reservations of hotels, flights, ground transportation and similar arrangements.
- Internal reporting, including timely management of expense reports and other internal team-related admin functions.
- Meeting management, including sourcing the venue, arranging accommodation, ground transportation, catering and dinners and, when required, supporting the meetings on-site.
- Be responsible for the day-to-day meeting coordination for the team.
- Appropriate coordination and cooperation with the portfolio companies.
- Work alongside the Executive Assistants in broader administrative support of the local team & office management support.
- An excellent manage of English (speaking and writing). French must be an advantage.
- Perfect command of all Microsoft Suite : Excel, Word, PowerPoint and especially Outlook.
- SAP skills are appreciated.
- A previous experience of 3 years min as a Personal Assistant and/or Executive Assistant in a fast-paced environment.
- Strong experience managing business trips across and outside of the EU.
- Ability to work in a very intercultural environment and strong interpersonal skills.
- Positive work attitude, willingness to be part of a team and reliability are essential. In addition, given the nature of the investments, trustworthiness and confidentiality are paramount.
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Executive Assistant
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Ferrero LuxembourgJob Location: Luxembourg · Company description · Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella, Tic Tac, Ferrero Rocher, Raffaello, Kinder Bueno and Kinder Surprise. As the love for our brands continues to grow, ...
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Fyte Luxembourg PermanentOur client, a prominent organization, is currently seeking a dynamic and experienced Executive Assistant to provide comprehensive support to their CEO. · In this role, you will be instrumental in coordinating administrative functions, facilitating internal and external communicat ...
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Axis Luxembourg PermanentYou will ensure the proper execution of tasks in accordance with the policies and procedures in place;You will record and verify each corporate action, redemption or dividend notification;You will maintain the highest possible level of customer service;You will monitor and update ...
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IQ EQ Luxembourg S.A. LuxembourgCompany Description · IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. · Job Description · The assist ...
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Sr. Capacity Planner, Global Logistics EU, Global Logistics EU
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Amazon Europe LuxembourgDESCRIPTION · Amazon's Supply Chain Managers play a central role in our global business. They keep our complex, international supply chains working seamlessly and efficiently. As a Supply Chain Manager (SCM), you will work closely with multiple stakeholders across Amazon, from Op ...
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Sofitex Talent Recruitment LuxembourgLE POSTE : · For one of our clients located in Luxembourg city center, Sofitex Talent is currently looking for a · Compliance Testing & Monitoring Senior Specialist/Analyst (M/F) · Task description · 1) Assist in performing the sample-based testing within the execution phase of t ...
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Compliance Testing
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Executive assistant M/W - Luxembourg - Hays Luxembourg
Description
Are you looking for an Executive Assistant position ?
Our client, a private Equity investment company, is looking for an Executive Assistant. They offer a truly diverse and collaborative environment. Their Luxembourg office boasts a very international team, with different nationalities represented, while preserving a warm and respectful atmosphere. Thanks to the global footprint of the company, the Executive/Personal Assistant will frequently interact with other offices across the US and UK and organise travels across the globeYour general responsibilities within the Executive Team :
Requirements :
Personal skills :
