Administrative Assistant - Kirchberg,

Job summary

We are looking for a administrative assistant for the European Institutions.

Responsibilities

• Edit and proofread all outgoing documents in terms of compliance and ensure quality control of documents
• Carry out general secretarial duties and administrative tasks, including mail/document control and distribution, filing, organisation of meetings
• Prepare draft correspondence for the unit, including notes, reports, and presentations
• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents
• Make suggestions and contribute to improve key records management processes

Qualifications And Professional Skills

• Certified secondary level education, complemented with a 2-year certification in a relevant field
• At least 3 years of relevant, professional experience ; experience acquired as secretary/administrative in a law firm, or any other legal environment, is an advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of English
• Very good knowledge of Italian

Competencies

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
• Change Orientation: Adapts to differences and changes in the environment
• Collaboration: Works cooperatively as part of a team;
• Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation's needs and intrinsic values, acting with integrity.

Description de l'emploi