Administrative Assistant - Leudelange

Job summary

We're looking for an enthusiastic Administrative Assistant to join our dynamic team. You'll be at the heart of our operations, supporting day-to-day activities that keep us moving forward.

Responsibilities

• Coordinate and manage the executives' calendar and resolve scheduling conflicts efficiently
• Handle matters with a high degree of confidentiality and discretion
• Schedule internal and external meetings, calls, and appointments
• Communicate on behalf of the executives professionally
• Book flights, hotels, ground transportation and handle travel issues or last-minute changes
• Take detailed meeting minutes and prepare agendas and briefing materials
• Track action items, deadlines, projects timelines and follow up on deliverables
• File and organize documents (physical and digital)
• Support in daily internal operations
• Assist with research and compiling reports
• Events coordination
• Manage public relations and help building strong working relationships on behalf of the executives by communicating internally with the rest of the employees and consultants
• Review legal documents (commercial NDAs and commercial contracts), get them signed by the CEO and send them to the relevant parties
• File shipping documents and internal, external Purchase Orders
• Screen and manage emails, calls, and correspondence
• Help prioritizing tasks and manage the executives' time effectively
• Occasionally assist with personal tasks (scheduling, errands, reservations)

Description de l'emploi