Administrative Assistant - Luxembourg - LHH

LHH

Entreprise vérifiée

Luxembourg

il y a 1 semaine

Posté par:

Jean Schmitz

Recruteur de beBee

Description

LHH Recruitment Solutions offers extensive HR solutions through one unique brand.

We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Our client is an international bank and is currently looking for an administrative assistant on an interim basis for several months.

Help prepare accurate legal documents and handle the finalization/administration of contractrelated paperwork (like finance contracts, guarantee agreements, and contract changes).
Assist in managing procedures before and after legal document signatures (e.g., drafting and sharing legal contributions for internal decisionmaking, distributing contract documents, overseeing document circulation inside and outside the organization, handling signature notifications, archiving electronically and on paper, using the electronic document management system).
Perform general secretarial tasks and administrative duties, including answering phones, controlling and distributing mail/documents, organizing meetings, and managing schedules.
Check data for inclusion in contract documents and collaborate with other departments to support lawyers in creating new contracts and other documents.
Completed secondary education with a certified 2year program in a relevant field (e.g., secretarial studies, business administration).
A minimum of 3 years of relevant professional experience (such as in similar or related tasks). Having worked as a secretary/administrative or legal assistant in a law firm, corporate legal department, or any legal setting is a strong advantage.
Proficiency in using standard IT and office tools, especially Word, Excel, PowerPoint, and Outlook. Familiarity with Acrobat, common office hardware (like printing and scanning equipment), Electronic Document Management tools, electronic archiving, and reporting tools is a plus.
Strong command of the English language is essential.