Operations - Administrative Assistant (H/F) - Luxembourg - Sofitex Talent Recruitment

Description

LE POSTE :

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Operations - Administrative Assistant (M/F)

Accountabilities

Provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the Corporate Finance Advisory (CFA) division and in particular:

• Provide administrative and secretarial assistance in the preparation of notes, presentations and other relevant documents in accordance to the standard of presentation for the different types of notes

• Manage the process of distribution of notes and follow the different deadlines with the authors of the notes

• Coordinate the team's time and labour registration, prepare the associated labour cost calculations and liaise with the Bank's central budgeting division

• Follow-up of key deadlines for the projects, notes and reporting of the division

• Manage updating of databases, plan and maintain the electronic archives

• Assist in the preparation and planning for various events (e.g. organising meetings, presentations, seminars, conferences, travel)

• Manage telephone coverage, mail/ document distribution, diary scheduling

• Prepare letters and other documents and organise appropriate approvals and signatures

• Finalise, distribute and file documents and reports

• Cooperate with the other secretaries and members of the Department; contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

PROFIL RECHERCHÉ :

Qualifications

• Secondary level education, complemented with a 2-year certification in a relevant field (economics, legal, business administration) or secondary level education with equally qualified experience in a relevant field

• At least 3 years of secretarial experience

• Excellent knowledge of standard MS Office Tools (Word, Excel, Powerpoint)

• Knowledge and experience in the use of electronic filing systems

• Organisational skills, forward planning and attention to detail

• Excellent knowledge of written and spoken English and good knowledge of French (*); knowledge of another European language would be an advantage

• Experience with budgeting, cost calculations and associated processes would be a plus

Competencies

• Strong sense of responsibility and initiative

• Very good organisational skills

• Rigorous and able to meet deadlines and priorities

• Able to draft routine correspondence and edit materials

• Good interpersonal skills

• Excellent team spirit

• Ability to work reliably and accurately under pressure

• Flexibility and availability

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.

APCT1_LU